See Which Processes Are Moving When Workday Launches in January
With about 90 days until Workday@SLU goes live for HR-related processes at the University, the project team wants to make the SLU community aware of where common tasks will be completed after the new system launches Jan. 1, 2020.
Finance/business processes move to Workday on July 1, 2020. Work to build the system is underway and testing will be done in January. Look for more information next spring about business processes that will move when Workday Finance launches.
As communicated previously, academic-related processes will not move in 2020. Workday Student has been licensed for 2021, and the current plan is to begin implementation in 2021 or 2022.
Below is an overview of where you will complete a variety of tasks beginning in January 2020, when Workday@SLU launches for HR activities. Note: These charts do not reflect all processes/systems at the University.
HR Processes
| Process | Location Today | Location Jan. 1, 2020 |
|---|---|---|
| Leave balances and time reporting | Banner Self-Service | Workday |
| 2020 pay information (deductions, direct deposit) | Banner Self-Service | Workday |
| Benefits enrollment and eligibility | Banner Self-Service | Workday |
| Personal info (marital status, SSN) | Banner Self-Service | Workday |
| Payroll tax forms (W-4s, state withholding) | Banner Self-Service | Workday |
| Pay stubs, W-2s, 1095s from 2019 and before | Banner Self-Service | Banner Self-Service |
| Recruiting and hiring | PeopleAdmin | Workday |
| Job promotions | PeopleAdmin | Workday |
| Job descriptions | PeopleAdmin | Workday |
| Adjunct MOAs and Graduate Assistant EGARs | Banner Self-Service | Workday |
| Peer-to-Peer Feedback | SLU Sparks | Workday |
| Performance Self-Evaluations | Paper | Workday |
| Performance Evaluations | Banner UOPE | Workday |
Finance Processes
| Process | Location Today | Location Jan. 1, 2020 |
|---|---|---|
| Purchase requisitions/orders | Billiken Buy | Billiken Buy |
| Travel/expense reports | Concur | Concur |
| PCard reconciliation | Amex Reconciliation Tool | Amex Reconciliation Tool |
| Department deposits | Touchnet | Touchnet |
| Direct pay vouchers (eSeePay) | Banner Self-Service | Banner Self-Service |
| Inter-departmental orders (eSeeIDO) | Banner Self-Service | Banner Self-Service |
Academic Processes
| Process | Location Today | Location Jan. 1, 2020 |
|---|---|---|
| Student registration | Banner Self-Service | Banner Self-Service |
| Student records | Banner Self-Service | Banner Self-Service |
| Course section maintenance | CourseLeaf CLSS | CourseLeaf CLSS |
| Faculty course grading | Banner Self-Service | Banner Self-Service |
| Course materials | Blackboard/Canvas | Blackboard/Canvas |
| Faculty scholarly activities | Faculty 180 | Faculty 180 |
| Advising notes | EAB Navigate | EAB Navigate |
Other Processes
| Process | Location Today | Location Jan. 1, 2020 |
|---|---|---|
| Event scheduling | 25 Live | 25 Live |
| Surveys | Qualtrix | Qualtrix |
For more information about the Workday project, visit slu.edu/workday. Contact Jackie Manikam, Workday program manager, for any questions regarding Workday or if you have questions about activities not outlined above.